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Bangor Chess Club Constitution
The Constitution of Club as accepted by members on 9th October 1998
- 1. Aims and Objectives
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These shall be to :=
- provide suitable facilities for play
- encourage participation for all members, including children
- develop expertise through instruction, competition and matches
- promote friendship, goodwill and cross-community relations among chess players
- 2. Annual General Meetings
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An Annual General Meeting (AGM) shall be held every year not later than the end
of October. The first item may be to welcome prospective new members. The
minutes of the last AGM and any subsequent Extra-ordinary General meetings
shall then be read out and the meeting may discuss any matters directly
arising. This should be followed by the reports of the other office bearers,
with brief discussions.
A new committee shall now be elected which may consist of :=
- Chairman/President
- Vice-Chairman/President
- Secretary
- Treasurer
- Equipment Officer
- Press Officer
- 3. Extraordinary General Meeting
- The Chairman, or any 5 adult members may instruct the Secretary to call an Extra-ordinary General Meeting (EGM) in order to discuss any major item of business at a convenient time and place.
- 4. Procedures
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Should the Chairman not be available for any AGM or EGM, the Vice-President may
act as chairman for the meeting.
Those entitled to vote shall be adult members who have paid their fees either in the previous year or the current year. Decisions shall be taken by a simple majority vote, the chairman having only a casting vote. No resolutions shall be valid unless at least 7 members entitled to vote are present at the time. All motions passed at an AGM or EGM shall remain in force until rescinded at a later General Meeting.
- 5. Committee Meetings
- All matters which do not warrant a General Meeting shall be determined by the elected Committee, which shall be summoned by the Secretary or Chairman as often as necessary.
- 6. Disciplinary Procedure
- Where the Committee decides that disciplinary action should be taken against a member, this may include suspension or even dismissal, providing that the member has first had the right to make representation on his behalf.
- 7. Ulster Chess Union
- The club shall be affiliated to the Ulster Chess Union and shall comply with their rules and regulations as appropriate.
- 8. Termination
- In the event of the club being wound up, the membership at that time shall decide how the equipment and other assets of the club should be disposed of.
- 9. Constitution
- This Constitution has been debated and agreed by the membership at the Annual General Meeting held on Thursday 8th October, 1998.